DSI Event App
DSI Events Mobile Application Privacy Policy/Statement.
Privacy Policy/Statement
Introduction:
· This privacy policy/statement will inform you what the DSI Events Mobile Application and its custodian, the Department of Science and Innovation and developer, the Council for Scientific and Industrial research (CSIR) will do with the Personal or Special Personal Information it collects from you. It also indicates your rights as a data subject.
Application of this Privacy Policy/Statement:
· This privacy policy/statement will apply to the DSI Events Mobile Application and Personal or Special Personal Information supplied by you. It includes any processing or further processing of the Personal or Special Personal Information by any third-party partners or duly authorised government entities;
· The Parties will require consent from data subjects to participate in the DSI Events Mobile Application, until such consent is provided, the DSI Events Mobile Application, its custodian and third party partners or government entity duly authorised will not have access to the Personal or Special Personal Information of the data subject.
Purpose for the collection:
· Where Personal or Special Personal Information is submitted to the DSI Events Mobile Application by the data subject, for example through sending an email, subscribing to a service or filling in the required fields, the following principles are observed in the handling of that information:
o The DSI Events Mobile Application collects, processes and stores only such Personal or Special Personal Information regarding users as is necessary to provide the services offered. The specific purpose for which information is collected is apparent from the context in which it is requested and can be summarised as follows.
A. To enable the creation of user profiles on the DSI Event App;
B. To enable the creating and accepting of meetings with other attendees
C. To view attendees of the registered event on the Mobile Application
D. To bookmark programme activities and attendees
E. To livestream programme activities and submit live questions.
F. For research and statistical analysis purposes, including data analysis;
o The DSI Events Mobile Application will not use the Personal or Special Personal Information submitted for any other purpose other than the efficient provision of services, including the services offered through it by third parties, without obtaining the prior written approval of the data subject or unless required to do so by law.
Implications of withholding consent
· The DSI Events Mobile Application requires your Personal or Special Personal Information for the purposes indicated above, and your explicit consent is mandatory to process the aforementioned Personal or Special Personal Information;
· Should you elect to withhold consent for the for the Parties to process your Personal or Special Personal Information, then the DSI Events Mobile Application will be unable to optimally service you and your needs.
Storage, retention and destruction of information
· Your Personal or Special Personal Information will be stored either physically in the record storerooms or electronically in a centralised database, which, for operational reasons, will be accessible on a need to know and business basis. All Personal or Special Personal Information will be encrypted.
· The DSI Events Mobile Application Parties undertakes to conduct regular audits regarding the safety and security of your Personal or Special Personal Information;
· Once the Personal or Special Personal Information is no longer required because the purpose for which it was held has expired, your Personal or Special Personal Information will be safely and securely archived for the requisite and prescribed retention periods as required by the law. On expiration of this retention period, the DSI Events Mobile Application will permanently destroy your Personal or Special Personal Information or send it to approved external storage facilities that are PoPIA compliant, as the case may be.
Access by others and cross border transfers
· The DSI Events Mobile Application may have to disclose your Personal or Special Personal Information to other duly authorised parties to either verify your Personal or Special Personal Information and or extent their beneficial services to you as the data subject. The DSI Events Mobile Application and the Department of Science and Innovation will always ensure that there is a legitimate reason for such disclosure and that your Personal or Special Personal Information is handled with strict confidentiality and data security conditions;
· Your Personal or Special Personal Information will not be transferred across the borders of South Africa.
Right to object and complaints
· You are encouraged to make immediate contact with the Parties at any time if you are not comfortable or satisfied with the manner in which your Personal or Special Personal Information is being processed. On receipt of your objection, the Parties will place a hold on any further processing until the cause of the objection has been resolved. If you are still not satisfied with such process, you have the right to lodge a complaint with the Information Regulator at POPIAComplaints@inforegulator.org.za
Accuracy of information and responsibility
· PoPIA requires that all your Personal or Special Personal Information and related details, as supplied are complete, accurate and up-to-date. It will be your responsibility to advise the DSI Event Mobile Application of any changes to the Personal or
Special Personal Information, as and when these may occur.
Access to the information by the Data Subject
· You have the right at any time to ask the Department of Science and Innovation to provide you with the details of the Personal or Special Personal Information which the DSI Events Mobile Application holds on your behalf; and/or the purpose for which it has been used, provided that such request is made using the standard Section 14 PAIA process, which can be accessed by downloading and completing the standard request for information form, housed under the Section 14 PAIA Manual which can be found on the Department of Science and Innovation website at www.dst.gov.za.
Declaration and informed consent
· You confirm that the Personal or Special Personal Information, provided to the DSI Events Mobile Application is accurate, up-to-date, not misleading and is complete in all respects, save where same may change and then in such event, you undertake to advise the DSI Events Mobile Application and the Department of Science and Innovation of these changes.
· In providing the required Personal or Special Personal Information to the DSI Events Mobile Application, you consent and give the DSI Event Mobile Application permission to process and further process your Personal or Special Personal Information as and where required and acknowledge that you understand the purposes for which the Personal or Special Personal Information is required and for which it will be used.
For further information, contact:
DSI Event Mobile Application dsievents@innovationbridge.info
Physical Address:
Department of Science and Innovation
DSI Building (Building no. 53), (CSIR South Gate Entrance),
Meiring Naudé Road,
Brummeria,
Pretoria
South Africa
Postal Address:
Private Bag X894,
Pretoria, Gauteng,
Republic of South Africa, 0001
Conditions of use for the DSI Events Mobile Application
Any person (user) accessing the DSI Events Mobile Application is subject to and agrees to, the terms and conditions set out in this legal notice. If the user does not wish to be bound by these terms and conditions, the user may not access, display, use or download and/or otherwise copy or distribute content obtained from this mobile application.
1. Use and Copyright
1.1 Use of this mobile application and any services, content or applications contained herein or offered hereon is at the sole risk of the user. 1.2 Users may view, copy, download to a local drive, print and distribute the content of this , or any part thereof for non-commercial, informational or reference purposes only. 1.2.1 Users may not cede, sub-license or otherwise transfer any rights they may have under these terms and conditions or which may otherwise have been obtained through the use of this mobile application.
2. Disclaimers and Indemnities
2.1 The information on this mobile application is intended to provide general information on the Department of Science and Innovation hosted or supported events. 2.2 It is the sole responsibility of the user to satisfy him or herself prior to accessing this mobile application that it will meet the user's individual requirements and be compatible with the user's hardware and/or software. 2.3 This entire mobile application, including text, images, links, downloads and coding, is provided "as is" and "as available". The Department of Science and Innovation, Republic of South Africa, makes no representations or warranties, express or implied, including but not limited to warranties as to the correctness or suitability of either the mobile application or the products, services or information contained in it.
2.4 You may need to register for an account to access certain features of the DSI Events Mobile Application. 2.5 The use of the content of this mobile application is at the user’s own risk. 2.5.1 The user assumes full responsibility and risk of loss resulting from the use of the content of this mobile application. 2.5.2 The Department of Science and Innovation or any of the legal entities in respect of which information is contained on this mobile application, or employees of the Department of Science and Innovation , will not be liable for any special, indirect, incidental, consequential, or punitive damages or any other damages whatsoever, whether in an action of contract, statute, delict (including, without limitation, negligence), or otherwise, relating to the use of this document or information. 2.5.3 Subject to sections 43(5) and 43(6) of the Electronic Communications and Transactions Act 25 of 2002 and to the fullest extent possible under law, the Department of Science and Innovation shall not be liable for any damage, loss or liability of whatsoever nature arising from the use or inability to use, or reasonable reliance upon this DSI Event Mobile Application or the services or content provided.
3. Receipt and sending of data messages
3.1 Data messages, including e-mail messages, sent by users to the mobile application owner shall be deemed to be received only when acknowledged or responded to in writing. 3.2 Data messages sent by the mobile application owner to users shall be regarded as received when the complete data message enters an information system designated or used for that purpose by the recipient and is capable of being retrieved and processed by the recipient. 3.3 If a user does not receive a response within a reasonable period of time, the user should follow it up with the administrator via dsieventsapp@innovationbridge.info.
4. Security
4.1 The Department of Science and Innovation has in place reasonable commercial standards of technology and operational security to protect all information provided by users from loss, misuse, alteration or destruction. 4.2 All reasonable steps will be taken to secure a user's information. Authorised employees, who are responsible for the maintenance of any sensitive data submitted, are required to maintain the confidentiality of such data. The policy applies to all employees of the Department of Science and Innovation . 4.3 It is expressly prohibited for any person, business, or entity to gain or attempt to gain unauthorised access to any page on this mobile application, or to deliver or attempt to deliver any unauthorised, damaging or malicious code to this mobile application. 4.3.1 If a person delivers or attempts to deliver any unauthorised, damaging or malicious code to this mobile application or attempts to gain unauthorised access to any page on this website, a criminal charge will be laid against that person, and, if the Department of Science and Innovation or any public body should suffer any damage or loss, civil damages will be claimed.
5. Monitoring and interception of data messages
5.1 In order to provide a relevant and secure service, and when required to do so under law, the Department of Science and Innovation may monitor and/or intercept electronic communications, such as e-mails, which are sent to and from this mobile application. 5.2 To the full extent necessary under the law, the user hereby acknowledges that he or she is aware of such potential monitoring and/or interception and consents thereto.
6. Confidentiality of data messages
6.1 The Department of Science and Innovation prefers not to receive confidential or proprietary information from users through this mobile application. 6.2 Please note that any information or material sent to the DSI Events Mobile Application will be deemed not to be confidential. 6.3 The DSI Events Mobile Application will not release users’ names or otherwise publicise the fact that materials or other information has been submitted to it unless: 6.3.1.1 prior permission is obtained to use the user’s name; or 6.3.1.2 the user has first been notified that the materials or other information submitted to a particular part of this site will be published or otherwise used in a manner that reflects the user’s name; or 6.3.1.3 where required to do so by law.
7. Links to third party or external sites
7.1 The DSI Events Mobile Application may provide links to other websites only as a convenience and the inclusion of any link does not imply the endorsement of such sites. 7.2 Linked websites or pages are not subject to the control of the Department of Science and Innovation or the mobile application.
7.3 The DSI Events Mobile Application makes use of Universal Analytics available on mobile application stores which tracks only a user’s activities and no other personal information. This is to improve the user’s experience on the mobile application.
7.4 This mobile application is hosted by a provider that is within South African borders and is not cloud-based.
8. Intellectual property rights
8.1 The DSI Events App and its content, features, and functionality are owned by DSI Events or its licensors and are protected by copyright, trademark, and other intellectual property laws. You may not modify, reproduce, distribute, or create derivative works based on the DSI Events App without prior written consent from Department of Science and Innovation.
10. Applicable law
10.1 The user hereby agrees that the law applicable to these terms and conditions of use, their interpretation and any matter or litigation in connection therewith or arising from them will be the law of South Africa. 10.2 This DSl Events Mobile Application is owned, hosted and maintained within the Republic of South Africa. 10.3 When using this mobile application and agreeing to these Terms and Conditions such use and agreement is deemed to have taken place in Pretoria, South Africa.
11. General provisions
11.1 In the event of any part of these Terms and Conditions being found to be partially or fully unenforceable, for whatever reason, this shall not affect the application or enforceability of the remainder of this Agreement. 11.2 These Terms and Conditions of Use contain the record of the entire agreement between the user and the mobile application owner. 11.3 Failure to enforce any provision of these Terms and Conditions shall not be deemed a waiver of such provision nor of the right to enforce such provision.
12. Updating and maintenance of these Terms and Conditions of Use
12.1 The Department of Science and Innovation reserves the right to modify, add to or remove portions or the whole of these Terms and Conditions of Use from time to time. 12.2 These Terms and Conditions of Use will take effect upon such being posted to this mobile application. 12.3 It is the user’s obligation to periodically check these Terms and Conditions of Use on this mobile application for updates.
15. Push notifications
15.1. The user will receive notification from the mobile application.
16. Deleting an account?
16.1 As per clause 2.4 users may be required to register an account to access certain features of the DSI Events Mobile Application. As such, the user may also delete their account on the DSI Events Mobile Application, provided they are not administrators ( for example a CSIR User, System Admin, Event Admin, Integration, Event Manage Attendees, Event Manage QA) on the mobile application.
16.2 The option to delete an account is located on the left-hand side under the menu icon.
16.3 The information that will be deleted includes; name, surname, cell phone number, email address and profile picture.
16.4. Notwithstanding 16.3, the email will be renamed to indicate an account entry for analytics as per clause 7.3.
16.5 In instances where an error message appears when attempting to delete an account, please send a request to the administrator via dsieventsapp@innovationbridge.info
17. DSI Events Mobile Application Owner Details
17.1 The full name and legal status of the mobile application owner is: The Department of Science and Innovation, Republic of South Africa 17.2 The website address of this website is: https://innovationbridge.info/ibportal/dsieventapp 17.3 Postal address: Private Bag X894, PRETORIA, Gauteng, Republic of South Africa, 0001 17.4 Street address: DSI Building (Building no. 53), (CSIR South Gate Entrance), Meiring Naudé Road, Brummeria, Pretoria 17.5 e-Mail contact: dsievents@innovationbridge.info
18. DSI Events Mobile Application Developer Details
18.1 The full name and legal status of the mobile application developer is: The Council for Scientific and Industrial Research 18.2 The website address of this website is: https://www.csir.co.za/ 18.3 Postal address: Private Bag X894, PRETORIA, Gauteng, Republic of South Africa, 0001 18.4 Street address: Meiring Naudé Road, Brummeria, Pretoria